XJS Soft Tops Website Privacy Policy

Privacy Policy

The XJS Soft Tops Club respects your privacy and is committed to protecting your personal information. This Policy explains how we collect, use and safeguard the details you share with us through the Club website and forums.

Who We Are

The XJS Soft Tops Club is a non-commercial, member-run community dedicated to Jaguar XJ-SC Cabriolets and XJS Convertibles. The website and forum are operated by volunteer administrators for the benefit of club members and enthusiasts worldwide.

Information We Collect

When you register as a member or participate in the forums, we may collect the following details:

  • Your name and email address.
  • Location (region or country) and basic car information such as model, year, or photo if provided.
  • Any posts, messages, or images you choose to publish within the Club’s forums, event listings or car albums.

We do not collect or store payment information — Club membership is free of charge. We also do not use third-party advertising or analytics cookies.

How We Use Your Information

Your information is used only to operate and maintain the Club’s online community. Typical uses include:

  • Managing your membership and login access.
  • Displaying your chosen name and car details in member posts or galleries.
  • Sending you occasional service emails (e.g. account updates or important Club notices).
  • Maintaining forum safety and moderating content where necessary.

Data Storage and Security

All data is stored securely on servers hosted within the UK or EU by a reputable hosting provider. Access is limited to authorised Club administrators. We take reasonable steps to protect personal data from unauthorised access, alteration, or deletion.

Your Rights

Under UK data protection law (UK GDPR and Data Protection Act 2018) you have the right to:

  • Request a copy of your personal information.
  • Ask for corrections if any details are inaccurate.
  • Request deletion of your data (“right to be forgotten”).
  • Withdraw your membership and have your account removed.

To exercise these rights, please contact the Club Admin Team and we will respond within 30 days.

Cookies

The Club website uses only minimal cookies essential for login and forum functionality. No tracking or advertising cookies are employed.

Data Retention

We keep member data for as long as your account remains active. Posts and photos may remain visible in the forums or galleries unless you request removal.

Third-Party Services

We do not share personal data with third parties except where technically necessary for website hosting or maintenance, and only under strict confidentiality agreements.

Updates to This Policy

This Policy may be updated occasionally to reflect changes in Club operations or legal requirements. Any updates will be posted on this page.

Last updated: November 2025

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